Automate Business Workflows
Automate Business Workflows
We build AI-powered systems that eliminate repetitive tasks, streamline operations, and save your team valuable time.
We build AI-powered systems that eliminate repetitive tasks, streamline operations, and save your team valuable time.
Have a Project
Have a Project
In Mind?
4.9/5
Rated by 200+ businesses we've automated
Rated by 200+ businesses we've automated
Powering operations for growing businesses.
What we do
Built to Cut the Repeat Work
Ryan Coleman
Founder
New leads arrive
New leads arrive
From form, ads, or inbox
From form, ads, or inbox
Lead captured
Lead captured
Automatically recorded
Automatically recorded
Welcome email sent
Welcome email sent
Personalized and delivered
Personalized and delivered
Manual work
Copy and paste data
Send follow-up email
Update CRM
AUTOMATED work
Data enriched
Follow-up scheduled
CRM updated
AUTOMATED WORK
Lead captured
Automatically recorded
Data enriched
Info gathered & organized
Welcome email sent
Personalized & delivered
CRM updated
Logged and synced
Team notified
Right people, instantly
Follow-up scheduled
Always on time
Lead captured
Automatically recorded
Data enriched
Info gathered & organized
Welcome email sent
Personalized & delivered
CRM updated
Logged and synced
Team notified
Right people, instantly
Follow-up scheduled
Always on time
Lead captured
Automatically recorded
Data enriched
Info gathered & organized
Welcome email sent
Personalized & delivered
CRM updated
Logged and synced
Team notified
Right people, instantly
Follow-up scheduled
Always on time
Lead captured
Automatically recorded
Data enriched
Info gathered & organized
Welcome email sent
Personalized & delivered
CRM updated
Logged and synced
Team notified
Right people, instantly
Follow-up scheduled
Always on time
One system connecting every step
24/7 zero manual work
Team notified
Right people, instantly
CRM updated
Logged and synced
Services
What we automate
Turn repetitive business processes into intelligent systems that work around the clock.
Once it's built, it runs on its own, you only step in when it matters.
01
Lead Magnet
01
Lead Magnet
03
Customer Support
03
Customer Support
04
Marketing Operations
Include
Cross-channel tracking
Auto content repurposing
Scheduled report delivery
04
Marketing Operations
Include
Cross-channel tracking
Auto content repurposing
Scheduled report delivery
05
Internal Operations
Include
Automated approval routing
Cross-tool data sync
Recurring task automation
05
Internal Operations
Include
Automated approval routing
Cross-tool data sync
Recurring task automation
06
Reporting & Analytics
06
Reporting & Analytics
Services
What we automate
Turn repetitive business processes into intelligent systems that work around the clock.
Once it's built, it runs on its own, you only step in when it matters.
01
Lead Magnet
03
Customer Support
04
Marketing Operations
Include
Cross-channel tracking
Auto content repurposing
Scheduled report delivery
05
Internal Operations
Include
Automated approval routing
Cross-tool data sync
Recurring task automation
06
Reporting & Analytics
Workflow
How the system runs
See exactly what happens the moment a lead comes in, from first contact to sales handoff.
Every lead moves through the same steps, nothing gets missed.
Every lead moves through the same steps, nothing gets missed.
01
Start
New Lead
A visitor fills out your webform and the process starts instantly. No manual entry, no delay between interest and action.
01
Start
New Lead
A visitor fills out your webform and the process starts instantly. No manual entry, no delay between interest and action.
02
Analyze
AI Analysis
The system reads the lead's answers and behavior to gauge intent and fit, the same judgment applied to every lead automatically.
02
Analyze
AI Analysis
The system reads the lead's answers and behavior to gauge intent and fit, the same judgment applied to every lead automatically.
03
Score
Lead Score
Each lead gets scored from 0 to 100. High scores get fast-tracked, low scores get nurtured instead of being ignored.
03
Score
Lead Score
Each lead gets scored from 0 to 100. High scores get fast-tracked, low scores get nurtured instead of being ignored.
04
Sync
CRM Update
The lead's details and score sync straight into your CRM. Your team sees an accurate record without anyone copying data by hand.
04
Sync
CRM Update
The lead's details and score sync straight into your CRM. Your team sees an accurate record without anyone copying data by hand.
05
Reach
Email Sent
A follow-up email drafted around that specific lead goes out within minutes. It reads like it was written for them, because it was.
05
Reach
Email Sent
A follow-up email drafted around that specific lead goes out within minutes. It reads like it was written for them, because it was.
06
Notify
Team Alert
The right rep gets a Slack alert the moment a lead is ready to talk. Nothing sits waiting in an inbox no one's checking.
06
Notify
Team Alert
The right rep gets a Slack alert the moment a lead is ready to talk. Nothing sits waiting in an inbox no one's checking.
Ready to automate?
Six steps, zero manual work. Set it up once and every lead gets handled the same way, every time.
Save hours
Drive growth
Avg. lead response time
3x faster
vs manual follow-up
Ready to automate?
Six steps, zero manual work. Set it up once and every lead gets handled the same way, every time.
Save hours
Drive growth
Avg. lead response time
3x faster
vs manual follow-up
Ready to automate?
Six steps, zero manual work. Set it up once and every lead gets handled the same way, every time.
Save hours
Drive growth
Avg. lead response time
3x faster
vs manual follow-up
Case Studies
SYSTEMS THAT DELIVER
A look at the systems we've built and the hours, leads, and headaches they've saved.
EVERY SYSTEM IS BUILT DIFFERENT, THE OUTCOME IS ALWAYS THE SAME.
EVERY SYSTEM IS BUILT DIFFERENT, THE OUTCOME IS ALWAYS THE SAME.
Testimonials
TRUSTED BY TEAMS
What clients say after we automated the repetitive work out of their day.
THEY DIDN'T HIRE US TWICE, BECAUSE THEY NEVER NEEDED TO.
THEY DIDN'T HIRE US TWICE, BECAUSE THEY NEVER NEEDED TO.
Workflows Automated
Repetitive tasks replaced with AI systems across sales and support.
Workflows Automated
Repetitive tasks replaced with AI systems across sales and support.
Hours Saved
Time reclaimed from manual data entry, follow-ups, and reporting.
Hours Saved
Time reclaimed from manual data entry, follow-ups, and reporting.
CLIENTS ONBOARDED
Agencies and startups running on custom-built automation stacks.
CLIENTS ONBOARDED
Agencies and startups running on custom-built automation stacks.
Uptime
Automations that run reliably in the background, day and night.
Uptime
Automations that run reliably in the background, day and night.
Pricing
AUTOMATION THAT FITS
Choose the automation plan that helps your team spend less time on repetitive tasks.
SIMPLE PLANS, POWERFUL AUTOMATION. CHOOSE WHAT FITS YOUR BUSINESS.
SIMPLE PLANS, POWERFUL AUTOMATION. CHOOSE WHAT FITS YOUR BUSINESS.
Monthly
Annual
Save 20%
Starter
For teams testing their first automation.
$119
$119
/month
30-minute workflow scoping call
1 workflow built for you
Setup handoff document
14 days of email support
Growth
popular
For teams automating across departments.
$559
$559
/month
Full workflow analysis across teams
Up to 4 automations built
Lead scoring and CRM sync
Team onboarding session
Monthly performance report
Scale
For teams running automation across the whole business.
$799
$799
/month
Everything in Growth
Up to 10 automations built
Custom reporting dashboard
Priority support, 24 hour response
Quarterly strategy review
Monthly
Annual
Save 20%
Starter
For teams testing their first automation.
$119
$119
/month
30-minute workflow scoping call
1 workflow built for you
Setup handoff document
14 days of email support
Growth
popular
For teams automating across departments.
$559
$559
/month
Full workflow analysis across teams
Up to 4 automations built
Lead scoring and CRM sync
Team onboarding session
Monthly performance report
Scale
For teams running automation across the whole business.
$799
$799
/month
Everything in Growth
Up to 10 automations built
Custom reporting dashboard
Priority support, 24 hour response
Quarterly strategy review
Monthly
Annual
Save 20%
Starter
For teams testing their first automation.
$119
$119
/month
30-minute workflow scoping call
1 workflow built for you
Setup handoff document
14 days of email support
Growth
popular
For teams automating across departments.
$559
$559
/month
Full workflow analysis across teams
Up to 4 automations built
Lead scoring and CRM sync
Team onboarding session
Monthly performance report
Scale
For teams running automation across the whole business.
$799
$799
/month
Everything in Growth
Up to 10 automations built
Custom reporting dashboard
Priority support, 24 hour response
Quarterly strategy review
Need more flexibility?
Tell us what you need, and we’ll create a custom automation solution for you.
BLOG
LATEST STORIES
Ideas, case studies, and updates from the world of AI automation.
THIS ISN'T HYPE OR THEORY, IT'S WHAT WE'VE LEARNED.
THIS ISN'T HYPE OR THEORY, IT'S WHAT WE'VE LEARNED.
FAQ
GOT QUESTIONS?
Answers to what teams usually ask before automating their workflow.
MOST OF THIS ISN'T COMPLICATED, WE JUST MADE IT SIMPLE.
Have something else in mind? We're happy to help.
We reply within 24 hours
1
What exactly does Orca automate?
Orca handles the repetitive parts of your workflow, data entry, follow ups, reporting, and routing. You keep the decisions, it removes the busywork.
2
How long does setup take?
3
Will this work with the tools we already use?
4
Do we need technical staff to manage it?
5
What happens if our process changes later?
FAQ
GOT QUESTIONS?
Answers to what teams usually ask before automating their workflow.
MOST OF THIS ISN'T COMPLICATED, WE JUST MADE IT SIMPLE.
Have something else in mind? We're happy to help.
We reply within 24 hours
1
What exactly does Orca automate?
Orca handles the repetitive parts of your workflow, data entry, follow ups, reporting, and routing. You keep the decisions, it removes the busywork.
2
How long does setup take?
3
Will this work with the tools we already use?
4
Do we need technical staff to manage it?
5
What happens if our process changes later?
FAQ
GOT QUESTIONS?
Answers to what teams usually ask before automating their workflow.
MOST OF THIS ISN'T COMPLICATED, WE JUST MADE IT SIMPLE.
Have something else in mind? We're happy to help.
We reply within 24 hours
1
What exactly does Orca automate?
Orca handles the repetitive parts of your workflow, data entry, follow ups, reporting, and routing. You keep the decisions, it removes the busywork.
2
How long does setup take?
3
Will this work with the tools we already use?
4
Do we need technical staff to manage it?
5
What happens if our process changes later?
CONTACT
LET'S TALK
Tell us what you're trying to automate. We'll help you map it out and get started.
YOU BRING THE IDEA, WE BRING THE AUTOMATION.
Our team is here to scope your workflow and map out exactly what should run on autopilot. Reach out anytime, we'll walk you through it.
Oliver Grant
Head of Automation
I make sure the automation we build actually saves your team time, not just looks good on paper.
CONTACT
LET'S TALK
Tell us what you're trying to automate. We'll help you map it out and get started.
YOU BRING THE IDEA, WE BRING THE AUTOMATION.
Our team is here to scope your workflow and map out exactly what should run on autopilot. Reach out anytime, we'll walk you through it.
Oliver Grant
Head of Automation
I make sure the automation we build actually saves your team time, not just looks good on paper.
CONTACT
LET'S TALK
Tell us what you're trying to automate. We'll help you map it out and get started.
YOU BRING THE IDEA, WE BRING THE AUTOMATION.
Our team is here to scope your workflow and map out exactly what should run on autopilot. Reach out anytime, we'll walk you through it.
Oliver Grant
Head of Automation
I make sure the automation we build actually saves your team time, not just looks good on paper.
Stay In the Loop
Automation tips and product updates, once a month.
Navigate
Contact
Usually replies within a few hours.
Stay In the Loop
Automation tips and product updates, once a month.
Navigate
Contact
Usually replies within a few hours.
Stay In the Loop
Automation tips and product updates, once a month.
Navigate
Contact
Usually replies within a few hours.
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